Description
POSITION: #027-ADM-02-26
Director of Payroll
District Office
8 hours per day/260 Days Per Year
Salary: $97,671 - $128,958
Start date Information: The current Director of Payroll is retiring at the end of September. We will hire this position with a start date of May 1, 2026, if possible, to allow for cross-training.
SUMMARY DESCRIPTION: Manage and coordinate the day-to-day operations of employee payroll to include analytical and technical work in connection with the timely and accurate execution in completing the payroll cycle. Work closely with Human Resources to implement benefits administration including SEBB, retirement and leave processing.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Manage and coordinate monthly payroll processing for payroll accuracy and proper posting to the financial system. Schedule and initiate proper sequencing of payroll cycle. Maintain current knowledge of and understanding of payroll functions such as, but not limited to, FICA, federal and state withholdings. Generate audits and analyze a multitude of payroll reports and calculations to ensure payroll accuracy, audits/verifies work from the HR department and makes mathematical computations in order to make any necessary adjustments to employee salaries including but not limited to: retro for base salary, retro for extra pay and calculations of monthly pay. Completes monthly, quarterly and annual reports to various entities including IRS, Department of Retirement, Deferred Compensation Program, SEBB, FSA/DCAP, HSA, Workers Compensation and Unemployment Cooperatives, Employment Security Department/PFML, DSHS and VEBA. Coordinates with HR on a variety of pay issues such as new hires, employee authorizations, terminations, and salary/assignment determination to ensure correct pay. Answers employee inquiries, researches, resolves and/or refers questions. Answer and process wage garnishments. Prepare, file and distribute W2s. Maintains a high level of internal controls consistent with good accounting practices. Assists auditors and provides required/ requested information in a timely manner. Coordinates with HR to facilitate open enrollment for existing staff and new hires in the SEBB benefits program and annual benefit fair. Administers retirement system eligibility and reporting, and Department of Revenue, employment security and social security reports. Calculates and accounts for leave usages and balance in accordance with separate CBAs. Administers sick leave buy-back program and leave carry over calculations. Develops and processes timesheets in preparation for payroll. Performs other tasks and assumes other responsibilities as assigned.
Requirements
QUALIFICATIONS: Minimum associates degree in appropriate field and progressively responsible job-related experience. Minimum of three (3) years job related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast paced, continually changing team environment with frequent interruptions. School district experience is strongly preferred with additional emphasis on use of Skyward/WSIPC. Knowledge of payroll terminology, rules, regulations and procedures. Knowledge of tax laws and reporting in relation to payroll. Demonstrated ability to understand, recognize, and protect highly confidential information. Skill and accuracy in arithmetic and mathematical calculations. Skill and accuracy in 10-key operation. Skill in detecting errors and verifying data. Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds.Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage stressful situations. Experience which demonstrates a high level of attention to, and management of, detailed information. Experience which demonstrates strong organizational skills and the ability to meet deadlines. Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly. Experience which demonstrates excellent written communication skills and demonstrates the ability to compose and proof correspondence. Working knowledge and demonstrated experience with Microsoft Office programs, including Word and Excel. Advanced knowledge of Excel is strongly preferred. Must be able to pass state and federal background checks. Attendance and punctuality are important functions of this position.
SCHEDULE: OPEN UNTIL FILLED.
UNION AFFILIATION: This position is non-represented.
BENEFITS: Health insurance benefits include medical, dental, vision, life, and long term disability plans through the School Employees Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS). https://www.wenatcheeschools.org/hr/health-benefits
Paid leave benefits include 12 days of sick leave, 14 holidays, 4 personal leave days, and 25 vacation days.
Other benefits include $1,000 annually for professional growth and development, a transportation allowance of $125/month, and a cell phone stipend of $150/month.
Immigration Reform and Control Act Requirement: The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility prior to working.
Disclosure Statement and Record Check: Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant, if not a current regular employee, will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.
The Wenatchee School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator, Title IX Officer, Section 504 Coordinator, HIB Compliance and Gender Inclusive Schools Coordinator: Eric Anderson, Executive Director of Learning, Teaching, and Schools, Anderson.eric@wenatcheeschools.org, 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161
You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint (see below). For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office or view it online here: Policy 3210 and Procedure 3210P
El Distrito Escolar de Wenatchee no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión de género, identidad de género, discapacidad o el uso de un perro guía entrenado o un animal de servicio y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de supuesta discriminación: Coordinador de Derechos Civiles, Oficial del Título IX, Coordinador de la Sección 504, Coordinador de Escuelas Inclusivas de Género y Cumplimiento de HIB: Eric Anderson, Director Ejecutivo de Escuelas, anderson.eric@wenatcheeschools.org, 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161
Puede denunciar la discriminación y el acoso discriminatorio a cualquier miembro del personal de la escuela o al Coordinador de Derechos Civiles del distrito, mencionado anteriormente. También tiene derecho a presentar una queja (ver más abajo). Para obtener una copia de la política y el procedimiento de no discriminación de su distrito, comuníquese con la escuela o la oficina del distrito o véala en línea aquí: Política 3210 y Procedimiento 3210P
AN EQUAL OPPORTUNITY EMPLOYER
